Receptionist/Administrative Assistant
UrbanOps Pty Ltd
Posted 27 days ago
About Us
UrbanOps is a dynamic and growing company providing high-quality residential and commercial construction, renovation, and maintenance services across Newcastle, Lake Macquarie, and the Hunter Region. As we expand, we are looking for a highly skilled and motivated Receptionist to be the welcoming face and voice of our business.
About the Role
We are seeking a professional, highly organised, and proactive Receptionist to join our team. The ideal candidate will have excellent communication skills, a strong sense of initiative, and the ability to multitask in a fast-paced environment. This role is critical in ensuring the smooth operation of our office by managing enquiries, scheduling appointments, and supporting our management team.
Key Responsibilities:
- Handle incoming phone calls and enquiries professionally and efficiently.
- Enter and schedule quotations, ensuring accuracy and timeliness.
- Communicate effectively with external stakeholders, including clients, suppliers, and contractors.
- Manage the email inbox, responding promptly and appropriately.
- Maintain filing and archiving systems for easy retrieval of documents.
- Collate staff timesheets and leave requests for payroll processing.
- Assist the Office & Operations Manager with administrative tasks.
- Support the Director and Construction Manager with daily administrative duties.
- Schedule meetings, draft agendas, and take meeting minutes.
Key Skills and Experience:
- Excellent verbal and written communication skills.
- Confident handling incoming enquiries and providing exceptional customer service.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, etc.).
- Strong attention to detail and accuracy in data entry and scheduling.
- Ability to multitask effectively in a busy office environment.
- A proactive approach with a strong sense of initiative.
- Confident phone manner and professional tone in email communication.
- Previous experience in a reception or administrative role is highly regarded.
What We Offer:
- A supportive and friendly work environment.
- Competitive salary based on experience.
- Opportunities for professional growth and development.
- The chance to be part of a growing and reputable company.
About UrbanOps Pty Ltd
This company does not have any further information provided at this time. We encourage you to research the company by searching for them to learn more about the company or role in question before applying.
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