Personal Assistant to the Director – Marshall Group

Location: Springvale, Melbourne

Hours: Full Time (Mon-Fri)

Office-Based Role

Marshall Group is a family run high end renovation company and handyman business based in Springvale, Melbourne.

In this role, you’ll be the right hand to our Director, ensuring days run efficiently and the business stays on track. You’ll handle the details behind the scenes such as managing communication, organising schedules, and following up on key priorities across our businesses.

Your responsibilities will include:

Managing the Director’s calendar, appointments, meetings, and reminders

Prioritising daily tasks and helping keep James on schedule

Handling calls, emails, and correspondence on behalf of the Director

Taking meeting notes and following up on action items

Assisting with document preparation, quotes, and reports

Coordinating with staff, clients, and suppliers to streamline communication

Tracking project progress and preparing updates or summaries

Entering and maintaining accurate records across Xero, spreadsheets, and job systems

Processing invoices and assisting with payroll data entry (timesheets, hours, leave)

Organising files, checklists, and office systems to improve efficiency

Providing general administrative and personal support as required

The ideal person for this role will be:

Experienced as a Personal or Executive Assistant (minimum 2+ years)

Tech-savvy, confident using Xero, Google Workspace, and other software

Highly organised with exceptional attention to detail

A clear and professional communicator — written and verbal

Proactive and able to anticipate what needs to be done before being asked

Reliable, loyal, and comfortable handling confidential information

Ideally familiar with the building or construction industry (not essential)

The benefits of joining our team are:

Work closely alongside the Director in a trusted, valued support role

Friendly, supportive team culture based in Springvale

Competitive salary with room to grow as the role evolves

A fast-moving role where you’ll learn, adapt, and make a real impact

How to Apply

If you're ready to bring your admin expertise to a busy and rewarding role, we'd love to hear from you.

Please send your CV and a short cover letter outlining your experience to [email protected]