🌟 Personal Assistant / Bookkeeper – Real Estate

Are you ready to take on a role where no two days are ever the same?
We’re on the hunt for a super organised, switched-on and numbers-savvy superstar to join the team at Harcourts Asap as our next Personal Assistant / Bookkeeper.

This is a hybrid role where you’ll work closely with our Managing Director, supporting both the operational heartbeat of the business and managing the trust accounting and financial side that keeps everything running smoothly.

If you thrive in a fast-paced environment, love variety, and take pride in your work — this is the opportunity to be part of something exciting.

✨ Why You’ll Love This Role

You’ll have your hands in everything — from admin, scheduling and communication to trust accounting, payroll and daily receipting

You’ll work side-by-side with leadership and be a key player in the success of the business

You’ll enjoy a buzzing office culture where collaboration, growth and good vibes are part of the day-to-day

🚀 What You’ll Be Doing

Being the go-to support for the Managing Director

Managing calendars, meetings and communications

Preparing reports, documents and presentations that help drive the business forward

Assisting with operational tasks across Rentals, Sales and Administration

Owning the financial flow, including:

Full trust accounting functions (essential)

Daily rent receipting and reconciliation

Sales trust transactions and disbursements

Processing invoices, payments and payroll

Financial reporting and compliance checks

Keeping CRMs, databases and files organised

Coordinating travel, events and team catch-ups

Being that friendly, reliable point of contact everyone can count on

🧠 What We’re Looking For

🧮 Real estate trust accounting experience is essential

Confident using multiple systems and picking up new tech quickly

🧾 Solid bookkeeping skills with a sharp eye for detail

Highly organised, reliable and able to juggle multiple priorities

📞 Excellent communication skills — both written and verbal

🙌 A positive, can-do attitude and approachable nature

🏡 Previous real estate experience will be highly regarded

💙 What’s in it for You

A fun, supportive and upbeat team culture where your contribution truly matters

A role with real variety — both operational and financial

Career development and leadership growth opportunities

Work alongside a high-performing, passionate team

A vibrant office environment that makes work enjoyable