Capstone Recruitment is partnering with a leading global consulting firm to recruit a skilled and highly motivated Bid and Marketing Coordinator to join their team in Sydney. This role will be crucial in supporting the company’s strategic growth by coordinating and managing the submission process for bids, tenders, and proposals while contributing to the overall marketing efforts. Working closely with technical leaders, project directors, and marketing professionals, you will help craft high-quality, client-focused responses that secure major projects.

Our client is a prominent global consulting firm offering integrated engineering, infrastructure, environmental, planning, urban development, and project management solutions. They are known for their innovative, cost-effective, and practical solutions that help clients make their projects more viable and profitable. The company prides itself on being accessible, responsive, and flexible, consistently delivering results that exceed expectations.

As the Bid and Marketing Coordinator, you will play a key role in the coordination and management of the full lifecycle of tender and proposal submissions, while also supporting marketing activities. You will ensure that all submissions are strategically crafted, persuasive, and aligned with the company’s brand, helping to secure major projects across multiple sectors and offices.
Key Responsibilities:

• Lead and manage the full lifecycle of tender and proposal submissions (EOIs, RFPs, RFQs) across multiple sectors and offices.
• Develop strategic and compelling content tailored to client needs, including capability statements, project sheets, CVs, and response narratives.
• Collaborate with subject matter experts to refine key messaging, win themes, and differentiators.
• Design and format submissions using Adobe InDesign and Microsoft Office tools (Word, PowerPoint) to align with brand standards.
• Ensure all submissions are compliant, error-free, and delivered on time.
• Maintain and update a national bid content library, including case studies, CVs, and templates.
• Track bid activity, report progress, and support continuous improvement initiatives.
• Assist with marketing activities, including content creation for promotional materials, websites, and social media.
• Act as a brand ambassador, ensuring consistency in tone, style, and presentation across all documents and marketing materials.

What We’re Looking For:

• Proven experience in bid coordination, tender management, or related fields, ideally within a consulting, engineering, or infrastructure firm.
• Exceptional writing and editing skills with the ability to develop compelling content for both bids and marketing materials.
• Proficiency in Adobe InDesign and Microsoft Office Suite (Word, PowerPoint).
• Strong organisational skills and the ability to manage multiple submissions and marketing tasks simultaneously.
• A proactive and collaborative attitude, with the ability to work effectively with cross-functional teams.
• An eye for detail, with a focus on ensuring compliance and delivering high-quality outputs.

What You’ll Bring:

• A solid understanding of the bid and proposal process, with the ability to apply marketing strategies.
• A strategic mindset, able to tailor submissions and marketing content to client needs.
• Experience in managing content libraries, templates, and knowledge management systems.
• Strong communication and interpersonal skills, with the ability to influence and collaborate with key stakeholders.
• A drive for continuous improvement, with the ability to implement new processes and initiatives.

This is a fantastic opportunity to join a leading consulting firm and play a key role in supporting both the business’s growth and its marketing efforts. If you are organised, driven, and passionate about bid coordination and marketing, we’d love to hear from you.