About Us

At WA Primary Health Alliance (WAPHA), we are dedicated to transforming and sustaining primary health care across Western Australia. As one of the 31 Primary Health Networks (PHNs) in Australia, we proudly manage three PHNs, guided by our 2023 - 2026 Strategic Plan. Since our establishment in 2015, we've been committed to strengthening primary care through innovative partnerships and a 'one health system' approach, ensuring better access to services and improved health outcomes.

Our work focuses on:

• Supporting general practices to deliver top-quality patient care.
• Funding local primary health services tailored to community needs.
• Connecting local services to simplify the health care system.
• Leading system-wide reform for long-term impact.

As an organisation that thrives in a dynamic environment, we embrace change and seek team members who are adaptable and flexible in their approach.

We are proud to be an inclusive organisation, welcoming applicants from all backgrounds, including Aboriginal and Torres Strait Islander peoples, LGBTIQA+ individuals, people from diverse cultures, and people living with disabilities.

Find out more about our values, workplace, and culture here.

The role

As Secretariat Officer, you'll be supporting the Company Secretaries to meet WAPHA's governance obligations, ensuring the smooth delivery of meetings and decision-making processes that impact the health of Western Australians. You'll coordinate everything from meeting logistics, agendas, minutes, and action tracking to maintaining governance documentation and company records. With your sharp eye for detail, discretion, and proactive approach, you'll help uphold high standards of governance and work with the Company Secretaries in the efficient operation of our governance processes. This is a unique opportunity to be part of the inner workings of a purpose-driven organisation making a real difference.

🔹 Location: WAPHA Head Office, Level 2, 1 Hood Street, Subiaco.

🔹 Salary: Band 4 Salary: Band 4 ($87,000 - $94,000 Plus 12% Superannuation, depending on experience)
🔹 Employment Type: Part-time (0.8 FTE) Ongoing - We can consider Full-time for the right candidate.

Key tasks and responsibilities include but not limited to:

• Coordinate all aspects of WAPHA Board and sub-committee meetings, including scheduling, room/venue bookings, catering, and technical setup.
• Prepare and distribute meeting agendas, briefing notes, and comprehensive minutes in a timely and professional manner.
• Track and follow up on action items, ensuring outcomes are recorded and progressed.
• Maintain accurate records of Board members and committee memberships using internal systems.
• Support the development and maintenance of governance documentation, including charters, onboarding packs, and reporting templates.
• Respond to enquiries from Board Directors and internal stakeholders with discretion and a customer-focused approach.
• Liaise with executive and senior leaders to gather agenda items and briefings.
• Ensure all governance documents are archived according to policy and compliance requirements.
• Assist in preparing governance-related reports and documentation for internal and external stakeholders.
• Provide general administrative support to the Executive General Manager - Business Services and contribute to governance projects as required.
• Actively support the integrity and professionalism of WAPHA's governance practices.

About you

To be considered for this role, candidates must meet the following selection criteria:

Essential experience and education

• Tertiary qualification in a relevant field or equivalent experience.
• Strong experience supporting governance functions, preferably at a Board or committee level
• Exceptional written communication skills and the ability to translate complex discussions into clear and concise minutes
• Excellent organisational and time management skills, with the ability to juggle competing priorities
• High level of discretion, professionalism and emotional intelligence when engaging with executive stakeholders.
• Confidence using digital tools, including Microsoft Office, online engagement platforms and enterprise systems.
• Demonstrated ability to work with highly confidential and sensitive information, exercising sound judgment and discretion in its handling and dissemination.
• Proven track record of maintaining privacy and confidentiality in accordance with organisational policies, legal obligations, and ethical standards.

What we offer

• Enjoy a hybrid work model, combining the flexibility of working from home with access to our state-of-the-art Subiaco office.
• We're dedicated to your growth, with a strong commitment to employee development and professional learning opportunities.
• Take advantage of generous salary packaging, with up to $15,900 for general living expenses and $2,650 for entertainment, tax-free each year.
• Access to an Employee Assistance Program for professional and confidential support when you need it.
• Additional paid parental leave to help balance work and family life.
• Enjoy a paid day off during our Christmas shutdown period.
• Benefit from our $200 annual health and wellbeing reimbursement.
• Unlock thousands of learning opportunities with full access to LinkedIn Learning.
• Study leave options available to support your academic pursuits.
• Option to purchase additional leave for greater work-life balance.
• Access long service leave after 7 years if eligible, with a full 13 weeks available after 10 years of continuous service.

To Apply

Please submit your application by clicking the 'Apply' button.

Your application should include your CV along with a cover letter. The cover letter should address the selection criteria as outlined in the job advertisement demonstrating your skills and experience relevant to the requirements of this role.

Applications close 11:59pm Tuesday 29th July 2025.

If you have any queries, please email [email protected]. Please note that applications must be submitted via the link provided - applications received by email will not be accepted.

Eligibility Requirements: Candidates must hold unrestricted Australian working rights. Successful applicants will be required to provide relevant qualifications, a valid visa (if applicable), a passport, and a National Police Check upon request.