Adelaide - Level 1, 107 Sir Donald Bradman Drive, Hilton SA 5033

Salary $77,000.00 per annum (adjusted to hours worked)

Fixed Term Contract Position (0.8 FTE to 1.0 FTE – 60.8 - 76 hours per fortnight until 30th June 2027, with the possibility of a further extension)

Emerging Minds is dedicated to advancing the mental health and emotional wellbeing of infants, children, adolescents and their families in Australia. Emerging Minds develops mental health policy, services, interventions, training, programs and resources in response to the needs of professionals, children and their families. Emerging Minds partners with family members including national and international organisations to implement evidence based practice into the Australian context.

Emerging Minds strives to build and nurture a culture where inclusiveness is a reflex, not an initiative. Different ideas, perspectives and backgrounds create a stronger and more creative work environment.

Reporting to the Manager, Projects & Performance & HR & Business Advisor, the Project Officer is responsible for the provision of project and office administration support functions to various teams. The incumbent will support the implementation of project management processes, co-ordinate project supplier payments, support budgeting, undertake maintenance of databases and provide project administration services. The incumbent will also oversee elements of the program by coordinating meetings, preparing minutes, arranging travel, responding to enquiries, and other day-to-day organisation and general office supply requirements.

Key duties include but are not limited to:

Provide process, administrative and project coordination across all designated Emerging Minds’ projects.

Contribute to the achievement of project outcomes by undertaking manual and online research.

Assist teams in the collection and analysis of data.

Assist in the preparation of project reports, recommendations and publicity material as required.

Maintain integrity and accuracy of CRM databases, conducive to the efficient retrieval and revision of content.

Support the maintenance and improvement of software systems and CRM databases.

Support the monitoring, maintenance, and distribution of project data reports.

Draft and prepare correspondence and briefing materials relating to communication with a range of stakeholders.

Undertake general office administration tasks.

Assist in the processing supplier payments thru XERO.

Arrange travel and accommodation requirements and itineraries for employees.

To be successful in this position you will have:

Experience in desktop research, data management and analysis.

Proven experience in project practices and procedures.

Proven experience in providing project coordination under limited supervision.

Demonstrated experience in drafting a range of documents such as promotional publications, reports, agendas, minutes and correspondence.

Demonstrated ability to use the Microsoft Office suite of software (Word, Excel, PowerPoint, and Outlook).

Experience in using CRM Data Management Software (i.e. Zoho).

Experience in using Financial Management Software (i.e. XERO).

Experience in developing and monitoring project data reports.

Proven ability to determine priorities and co-ordinate work to meet tight deadlines and produce a high standard of work under pressure.

Demonstrated time management skills together with resourcefulness and initiative to manage multiple priorities and projects.

Special conditions:

This position may require intra/interstate travel which may necessitate overnight absences (subject to COVID-19 restrictions and Government health advice).

It is a condition of employment that the employee is fully vaccinated (as determined by the employer) against COVID-19 to the satisfaction of the employer and provides the employer with evidence it considers satisfactory. These are both inherent requirements of the employee's position. Being fully vaccinated includes booster injections.

A current National Police Certificate and Working with Children Check are required.

Candidates must have working rights in Australia for the duration of this contract period.

This is a fixed term contract position until 30th June 2027, with the possibility of a further contract extension.

This position is subject to a 6-month probationary period.

EMPLOYEE Benefits

What does Emerging Minds offer:

The ability to contribute to National strategies to improve the wellbeing of infants, children and families.

A modern, friendly work environment.

2 Days of Paid Wellbeing Leave per calendar year.

3 Days of Paid Christmas Leave per calendar year.

Generous Superannuation (additional 3% employer contribution).

Salary and Entertainment Packaging.

Flexible and balanced working from home arrangements.

Access to our Employee Assistance Provider.

HOW TO APPLY

Enquiries and further details can be obtained from Rachael Snedden, Manager, Projects & Performance 0427 040 886, or [email protected].

Please provide a cover letter to Rachael Snedden, Manager, Projects & Performance outlining your skills and experience together with your resume and the name and email contact details of 3 referees and send to [email protected] using the subject line: Project Officer application. Only applications sent to this address will be accepted.

A Position Description is attached and can also be accessed via the Emerging Minds website at emergingminds.com.au/about/jobs/.

Applications close Sunday, 27th July 2025 at 4.00pm. Applications received after the closing date and time will not be accepted. Please note, only shortlisted candidates will be contacted.

Emerging Minds are committed to building a diverse workforce and strongly encourage Aboriginal and Torres Strait Islander Peoples or people from Culturally and Linguistically Diverse backgrounds to apply.