Legal Secretary | Melbourne CBD Location | Global Law Firm

If you're a highly capable Legal Secretary looking to bring your expertise to a forward-thinking and dynamic law firm, this is a fantastic opportunity to join a team that values precision, initiative, and first-class client service.

We are currently assisting one of our prominent legal clients in the search for a polished and proactive Legal Secretary to join their Melbourne office. This role sits at the heart of their operations, providing critical support to a high-performing Partner and group of Associates in the tax practice areas. The successful candidate will become a key part of a collaborative environment where good attention to detail is the standard and adaptability is essential.

What You'll Be Doing

Reporting directly to the Regional Director of Operations, your day-to-day will be varied and engaging. Core responsibilities include:

• Managing correspondence, incoming enquiries, and client liaison
• Coordinating diaries, emails, and travel
• Supporting billing processes, including correcting client details and preparing documentation
• Drafting, editing and formatting a variety of legal documents, correspondence and court materials
• Opening and closing matters, conducting conflict checks, and maintaining matter files
• Tracking time entries and preparing file notes
• Arranging briefs to counsel and preparing court documents as required
• Providing general administrative support, including reception cover and secretarial backup across the office when needed

What We're Looking For

This role calls for someone with a strong foundation in legal support, ideally with at least 3 years of experience in a private practice environment. Key qualities we're seeking include:

• Advanced MS Office proficiency and fast, accurate typing
• Confident communication skills and a professional demeanour
• Excellent attention to detail and the ability to manage a fast-paced workload
• A natural problem-solver with a "can-do" attitude and a willingness to go the extra mile
• Strong interpersonal skills, with the ability to build rapport across all levels of the firm
• Adaptability and a proactive approach to helping out where needed - no task is too big or too small

Litigation experience will be highly regarded, as will demonstrated ability to manage competing priorities under pressure.

Note: This position is best suited for someone pursuing a long-term career as a Legal Secretary. While we generally do not consider law students for this role, exceptions may be made for those in the very early stages of their legal studies (e.g., first year), provided they demonstrate a strong interest in this career path.

Ready to take the next step in your legal career?

APPLY NOW or for a confidential discussion regarding this role or to explore other career opportunities. Please contact: Michelle Zaccardi | Consultant | Ph: 0410 947 592 - Ref: 28186 | Email: [email protected] Please send your CV in Microsoft Word format.