The Property Management and Administrative Assistant provides comprehensive support for property management operations while handling essential administrative duties to ensure smooth daily operations.

Key Responsibilities

Property Management

Respond to tenant inquiries and maintenance requests promptly

Assist with property inspections and documentation

Coordinate with maintenance personnel for repairs and upkeep

Support lease administration including renewals and amendments

Maintain accurate property records and documentation

Assist with move-in/move-out procedures

Administrative Support

Answer phone calls and greet visitors professionally

Manage correspondence, emails, and general communications

Prepare and organize documents, reports, and presentations

Schedule and coordinate appointments and meetings

Maintain filing systems (both digital and physical)

Process invoices and assist with basic bookkeeping tasks

Qualifications

High school diploma required; associate's or bachelor's degree preferred

1-2 years of experience in property management or administrative roles

Proficient with Microsoft Office Suite and property management software

Strong organizational and multitasking abilities

Excellent written and verbal communication skills

Detail-oriented with a focus on accuracy

Customer service mindset with problem-solving abilities

Skills and Competencies

Time management and prioritization

Professional demeanor and confidentiality

Ability to work independently and as part of a team

Basic understanding of leasing processes and property operations