About the Company: Viridis Group Australia is a dynamic and collaborative contracting partner assisting the delivery of complex energy and infrastructure projects within Australia. Our mission is to provide practical, people and systems-oriented solutions that ensure successful project delivery from design to operations.

Role Overview: The Health and Safety Administrator at Viridis Group will be responsible for supporting the effective delivery of Viridis Group’s Occupational Health and Safety (OHS) System. The position ensures accurate record-keeping, facilitates compliance with regulatory requirements, and assists with the implementation of safety initiatives across the organisation. This role supports and collaborates with project teams to promote a proactive safety culture.

Key Responsibilities

Health & Safety Administration:

• Maintain and update health and safety records, registers, and documentation (e.g., incident reports, risk assessments, training records).
• Coordinate and schedule health and safety training, inductions, and competency tracking for staff and contractors.
• Assist in the preparation and distribution of HSE reports, metrics, and dashboards for internal and external stakeholders.
• Support incident and hazard reporting processes, including data entry, follow-up actions, and closure tracking.
• Ensure documentation and practices comply with OHS legislation, company policies, and ISO certifications (e.g., ISO 45001).
• Assist with internal and external audits by preparing relevant documentation and facilitating audit activities.
• Maintain HSE communication channels, including newsletters, alerts, safety boards, and digital platforms.
• Monitor PPE stock levels and assist with procurement and distribution.
• Support continuous improvement initiatives and contribute ideas to enhance workplace safety and wellbeing.
  
  

HR Administration:

• Assist with onboarding processes, including employment paperwork, medical bookings & results, and new starter induction coordination.
• Maintain accurate and confidential employee records and ensure HR files are up to date.
• Support the coordination of staff training, professional development tracking, and compliance with role-specific certifications.
• Assist with staff communications and internal engagement activities, such as wellness programs or events.
• Provide general administrative support to the HR function as required, including maintaining HR templates and updating policy registers.

Qualifications and Experience

Essential:

• Previous experience in an administrative role within WHS or Compliance
• Strong understanding of OHS laws and regulations, safety policies, and industry compliance frameworks.
• Excellent organisational, record-keeping, and data management skills with keen attention to detail.
• Strong communication and interpersonal skills, ensuring effective engagement with employees and stakeholders.
• Proficiency in Microsoft Office Suite and document management systems (preferred).

Preferred:

• Certificate IV or Diploma in Work Health and Safety (WHS)
• Experience in a similar industry (e.g. construction or engineering)

Personal Attributes

• Proactive and solutions-focused
• Collaborative and team-oriented
• Ethical and Professional
• Committed to continuous learning and improvement
• Passionate about creating a safe and positive workplace